Why Every Business Needs Cloud Based Expense Reporting

More and more people in the business people are using different kinds of technology as the aid in the firm. Most of the people wants to have the easier expense reporting process and it is the primarily purpose of the cloud technology. However, the cloud-based automated expense reporting solution offered by Certify can do much more than just give you global access to your data; it can improve your business in a myriad of ways.

By migrating your expense report process to a cloud-based system, you offer your business numerous opportunities to improve efficiency. Your business desperately needs easy-to-use expense management software that is accurate, travel policy compliant, is available everywhere, at any time. And yet, easy implementation, streamlined integration, robust security, and accessible back-up capabilities are also a necessity. Certify can do all of this for you with just a few easy-to-use programs and features. With Certify, you're getting more than automated expense reporting software you're getting a secure backup solution for all of your expense-related documents. Every month, Certify’s program creates an archive report that your accountants can download to the company network, backing up all expense reports and receipt images that have passed through Certify.

Of course, you need to keep all your records on file in the case of an audit. Certify's user-friendly software, combined with the availability of every relevant receipt, will make it easier than ever for your accountants to cross-check specific expenses and associated documents. The aforementioned monthly archive contains all processed expense reports and all image files related to your company, complete with approval information and comments, so you can trust that you'll have every piece of information you need. If you manage to lose or delete your copy of the archive, Certify’s still got you covered: Certify stores complete data files of every month and year for each individual client they service. If there's an expense that your employees have uploaded through Certify’s software, you can be sure that they have every piece of pertinent information related to the expense backed up to the cloud for as long as you work with them.

Spending Less For Your Business Travel

Speaking of travel the first thing in our mind is the places that you want to go but somehow you are not having a vacation but rather you are having your business trip. Traveling is fun but yet so tired in your part but it all pays for the place that you have seen since you are in business travel you are in the business meeting with other business people. Having in the business travel you might get excited yet nervous but still you have to try your best to make you comfortable with the other business people.

If you are on you business travel it is not all understandable that all the expenses that you have will be on the shoulder of your company but rather the company have their own policy and you must need to follow it so that your expenses will be reimbursed by the company. One way to keep company travel costs under control is by instituting a stricter policy concerning what your employees are allowed to spend. For example, if you only need to bring you travel costs down by a couple percentage points, but can't find anything to cut on, then limiting the amount your employees are allowed to spend on meals – even by a small amount could give you the breathing room you need.

I your business haven’t yet invested in automated expense report software, then that's a surefire way it could cut down on its travel expenses. These programs generate and publish expense reports automatically, ensure employees adhere to company spending policies, cut down on the data entry required by both accountants and traveling employees and much more.

When you invest in automated expense report technology, you're investing in a program that will benefit the entirety of your business. One of the ways it will do that is by giving you the tools needed to keep your travel expenses to an absolute minimum. So if your employees are still entering and analyzing their expense reports manually using spreadsheets, the solution to your problem is clear: new expense report hardware will cut down on your costs. Another way to keep your costs down during business trips is for your organization establishes partnerships with vendors whose services it uses often during those trips. If your business is constantly sending workers on the road, then see if any deals can be reached that will get you discounts – on rental cars, or hotel rooms, for example – because you're a "constant patron." This type of strategy can allow you to save major amounts of money on the amenities that add up during each business trip you finance. A few dollars off your rental cars might not seem like a big deal – until you see what the savings add up to over the course of a financial quarter.

Finally, it's always worth it to put the extra due diligence into determining whether each business trip you finance is truly necessary. With the advent of online videoconferencing and file sharing tools, not every task that used to require an in-person visit is still necessary.